A resolution should have two parts, the Whereas section and the Resolution itself. The whereas section states the rationale, the reason for the resolution.
The resolution states the action to be taken and it must be able to stand by itself apart from the rationale.
This example is in an acceptable format.
“WHEREAS members of the NPF are concerned about national health issues and
WHEREAS members realise the strength of a national voice in seeking government action,
THEREFORE BE IT RESOLVED that the NPF urge the Canadian, Provincial, and Territorial governments to create and implement a national Pharmacare program.”
The action in a resolution must be something that the NPF can do. The resolution cannot direct other bodies to perform an action as in: “Therefore be it resolved that the national government create and …. “
The action to be taken must be clear in the resolution without having to refer back to any part of the rationale to understand it.
This example is vague: ”Therefore be it resolved that the NPF strongly support this proposal.” The proposal may have been described in the rationale, but the resolution by itself has to define the issue. Consider this clarification. “Therefore be it resolved that the NPF strongly support the proposal to ban fracking in the Canadian oil industry by registering our concern with the federal government.”
When an organization is drafting a resolution to present at a NPF convention, it should check the NPF website to see if the proposed resolution is already in the policy book.
If such a policy exists, the new resolution should not be necessary. A modified resolution that covers new ground or solicits a new action might be able to focus the intention more clearly.